Chief Financial Officer at Honolulu Museum of Art

Job posted on June 15, 2022

Job Details

Organization

Honolulu Museum of Art

Location

Honolulu, HI

Contact Info

Nichole Rollason
Email Address

Job Description

Job Title: Chief Financial Officer

Job Status: Full-Time, FLSA Exempt

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m. Some evenings and weekends.

Job Summary:

As a key member of the senior management team and leader of the Finance Department, the Chief Financial Officer (“CFO”) is responsible for the effective management of HoMA’s finances and accounting functions. The CFO serves as a financial visionary leader and has primary responsibility to provide strategic financial guidance and planning, treasury, analysis, and financial reporting activities for the finance areas of the Museum. These areas include the financial plan, budgeting, investment relationships, banking relations, and institutional financing. The CFO oversees an annual budget of $13M-15M and provides strategic business and risk management support to the Chief Operating Officer, the Director and CEO, the Board, and Senior Management.

About HoMA, the Honolulu Museum of Art:

Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Originally established as the Honolulu Academy of Arts, founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day. Over the decades, the museum has become known for its strong tradition of art classes and community engagement, both inside the walls of the museum and beyond. In 2011 the Honolulu Academy of Arts merged with the dynamic and vibrant Contemporary Museum, reinvigorating the museum’s contemporary holdings and ushering in an opportunity for renewed commitment to the art of our time. The Honolulu Museum of Art was born.

With a dynamic global art collection and a dedication to innovative exhibitions and engagement with contemporary artists, HoMA strives to create a broad range of meaningful art experiences that are inclusive and accessible. Over the past century, the museum’s permanent collection has grown from 500 works to more than 55,000 pieces spanning 5,000 years. The Museum has one of the largest single collections of Asian and Pan-Pacific art in the United States, including an unrivaled collection by artists of Hawaiʻi. The collection also contains significant holdings in European and American paintings, sculptures, and decorative arts; 19th- and 20th-century art; an extensive collection of works on paper, textiles, decorative arts; and traditional works from Africa, Oceania, and the Americas. Other highlights include the Samuel H. Kress Collection of Italian Renaissance paintings and the James A. Michener Collection of Japanese ukiyo-e prints. Contemporary Art from around the world has an established and growing presence in the Museum’s permanent collection.

Education has been an integral part of HoMA since its founding, and the Learning & Engagement department supports the Museum vision by advancing knowledge and fostering a thirst for creative thought, agency, and artistic excellence. Programs, which range from classes and lectures to tours and workshops, are designed to inspire and spark wonder in people of all ages and skill levels. Through Learning & Engagement initiatives, HoMA strives to instill a love and appreciation for art in children at an early age, promote a culture of lifelong learning, and foster artistic excellence and support a healthy arts ecosystem in Hawaiʻi.

As HoMA approaches its centennial in 2027, it is poised to embark on a new chapter guided by a renewed vision and Strategic Plan that focuses on HoMA’s core purpose: to be a home for art and education that exists for the benefit of the entire community, presented in a setting that prioritizes beauty, harmony, and promotes learning, self-awareness and connection. With acknowledgment of HoMA’s history and purpose at the forefront, the Strategic Plan charts a course for HoMA’s next chapter in a rapidly changing world. It will transform HoMA into a relevant and sustainable 21st century museum where people of all ages and from all walks of life will be invited in and reinforce HoMA’s ability to bring the art of the world to Hawaiʻi and the art of Hawaiʻi to the world.

Minimum Qualifications:

  • Bachelor's or Master’s degree in Accounting, and seven years of experience in a management role in the field of accounting or finance.
  • A thorough knowledge of General Accepted Accounting Principles (GAAP) and internal controls, Not-For-Profit accounting, and how to research and assess accounting and reporting guidance as well as laws and regulations applicable to the Museum.
  • Extensive experience with budgeting, forecasting, and cash flow management and at least seven years of experience with a general ledger accounting system.
  • Ability to recognize and be responsive to the needs of the organization and its stakeholders.
  • The ability to communicate effectively and diplomatically with individuals with varying levels of financial expertise.
Desired Qualifications:

  • Master’s Degree in Business Administration or five years of experience as a Certified Public Accountant.
  • Master’s degree and ten years recent, relevant experience or any equivalent education and experience.
  • Ten years of museum leadership and non-profit executive leadership.
  • Experience with commercial activities preferably food and beverage and retail.
  • Experience with an Enterprise Management System or CRM and ensuring effective use of systems.
  • Experience with investments and maximizing return on organizational assets.
  • Experience in KPI development and reporting.
Core Competencies:

  • Flexibility
  • Business Acumen
  • Change Management
  • Effective Communicator
  • Cost Consciousness
  • Initiative and Judgment
  • Planning and Organizing
  • Professionalism
  • Problem Solver
  • Technology savvy
Essential Duties:

  • With guidance from the Chief Operating Officer and Director and CEO, serves as the chief financial representative of the long-term fiscal health and viability of the Museum.
  • Along with the Chief Operating Officer and senior staff, directs the preparation of annual operating budgets driving the long term strategic financial planning process and multi-year forecasts. This includes creation and tracking of annual KPI’s.
  • Works with senior management to provide strategic guidance on the financial implications of programming decisions and revenue opportunities. Serves as a strategic thought partner with management on earned revenue strategies and targets.
  • Provides ongoing leadership, management, direction, and mentoring to Finance staff.
  • Attends board committee meetings and acts as liaison to any board committees as directed by the Chief Operation Officer and Director/CEO. Provides presentations to the Board and management in the areas of financial reporting, planning, cash flow management, risk management, financial analysis, investment performance, and tax reporting.
  • Oversees all treasury functions, including managing the cash flow and debt financing of the Museum as well as tracking the performance of endowment and cash investments. Ensures compliance with debt terms, serving as the key liaison with financial institutions and maintaining relationships with financial institutions and investment advisors/OCIO.
  • Directs research of the tax implications of revenue activities in line with regulatory guidance of 501(c)3 organizations and provides guidance on the structure of those activities to minimize risk.
  • Serves as the key liaison with the OCIO and/or investment advisors for all investments held by the Museum.
  • Oversees the accounting and payroll functions of the Museum, which are managed by the Controller. Guides and supervises the Controller in the areas of timely and accurate financial reporting, efficient processes, and an effective internal control structure. Also provides oversight on compliance with GAAP and tax regulations.
  • Ensures the timely and accurate preparation of various tax and statutory reporting, including, but not limited to, the 990 information return, the 990-T, 1099s (annuities), the NFP registration with the Attorney General and the Charitable Remainder Unitrust (CRUT) return. Ensures the Museum complies with all required tax filings, disclosures and government census reporting required by 501(c)3 organizations.
  • Establishes appropriate policies and internal control procedures to safeguard HoMA’s assets.
  • Oversees key museum contracts and agreements, reviewing, drafting and working directly with legal counsel when required.
  • Leads the accounting function's preparation of the financial portion of grant reports and billings to ensure compliance with requirements and policies of funding sources.
  • Oversees the annual audit process; liaises with external auditors and the Audit Committee of the Board of Trustees.
  • Stewards various risk management activities, including risk assessment, insurance programs, and legal commitments.
  • With the Director of Human Resources, act as a fiduciary advisor on the Museum’s retirement plans.
  • Fosters a culture that encourages collaboration, accountability, transparency, and supports steps in building equity, diversity, and creating a space of inclusion and belonging.
  • Demonstrates a commitment to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion through respectful communication and cooperation with others at all times, continuous training and modeling inclusive behaviors.
  • In partnership with Human Resources, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of inclusivity and belonging that embraces the contributions of all staff
  • Other duties as assigned by the Chief Operating Officer.
Traits and Characteristics:

  • Strong yet collegial management: broad experience with a full range of strategic development and planning, and the ability to take charge of a wide range of situations and address or overcome misunderstandings or concerns.
  • A critical thinker who can analyze the impact of a strategic direction, understanding its long-term impact, and advocate for either keeping course or modifying direction.
  • Excellent verbal and written communication skills, including the ability to address issues professionally and with tact; the presence and credibility to serve as an effective spokesperson for HoMA.
  • A confident leader with skills to motivate and direct a diverse group of staff with different work styles; comfortable managing conflict. Solution-oriented with the wellbeing of the Museum at the forefront of management efforts. Must be diplomatic, analytical, of the highest integrity, and possess sound judgment.
  • The successful candidate should demonstrate an ability to initiate and sustain momentum without close supervision.
  • Creative and proactive problem solver.
Working Conditions and Atmosphere:

Members of the Senior Management Team at the Honolulu Museum of Art are expected to devote significant amounts of time and energy to the successful pursuit of their jobs. The Chief Financial Officer must be prepared to work evenings and weekend hours on an occasional basis, in addition to fulfilling the performance obligations of a routine workday.

The Chief Finance Officer works with minimum supervision. Work will often be performed with short deadlines and situations sensitive to the Museum. Regular office hours are required. Due to the nature of the responsibilities, evening and weekend work is sometimes required, and at times may be on an emergency basis.

Diversity, Equity, Accessibility, and Inclusivity:

HoMA welcomes people from all backgrounds and walks of life, and this is reflected in our diverse community of employees. We encourage applications from candidates across a wide variety of backgrounds, including, but not limited to, people of all races and ethnicities, people with disabilities, women, veterans, and all members of the LGBTQ community.

Equal Employment Opportunity:

HoMA is proud to be an equal opportunity employer and is committed to providing equal opportunity for all employees and applicants. HoMA recruits, hires, trains, promotes, compensates, and administers all personnel actions and benefit programs without regard to race, color, ancestry, religion, sex, including pregnancy and gender identity and expression, national origin, age, disability, sexual orientation, reproductive health decisions, marital status, arrest and court record, citizenship, credit history, military and veteran service, victim of domestic violence or sexual abuse victim status, genetic information, or any other characteristic protected by applicable federal, state or local law.

The statements contained herein describe the scope of the responsibilities and essential functions of this position but should not be considered to be an all-inclusive listing of work duties and requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

HoMA maintains a policy of nondiscrimination in all employment practices and decisions, ensuring equal employment opportunities for all qualified individuals. This applies to both HoMA employees and applicants for employment with the Museum. Any form of harassment of any employee because of any protected status is also prohibited.

How to Apply

To review our benefits package and apply directly, please visit https://honolulumuseum.org/employment

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